Fall 2014 ACRL/NY Graduate Student Discussion Group meeting

Working with Graduate Students in your library? Interested in sharing information about meeting grad student needs in your institution? Wondering what others in the NY metro area are doing to provide services and spaces tailored specifically to these communities?

Join us for our fall 2014 ACRL/NY Graduate Student Discussion Group meeting. The meetings provide an opportunity to discuss ways to serve the graduate student population through instruction, outreach, specialized services, library space design projects, digital initiatives, and more. We mix short lightning talks from service providers, longer presentations, and plenty of time for discussion.

The meeting takes place:

Watson Library, Metropolitan Museum of Art
Friday, December 12, 4:00-5:30pm

RSVP by emailing the GSDG co-chairs, Michael Handis (mhandis@gc.cuny.edu) or Scott Collard (scott.collard@nyu.edu). And if you’d be interested in doing a short (5-minute) briefing on an aspect of graduate student services at your institution, please tell us!

Find out more about the GSDG at our website, and watch our blog for updates about our program.

Thanks, and hope to see you there!


Supporting Our Graduate Programs–A Successful Event

Yesterday, the GSDG held a regular meeting at the CUNY Graduate School of Journalism on 40th Street. It was decided that “lightning talks” would be held where people would talk for 3 minutes about how their library was supporting graduate students. Questions and answers followed each presentation. Representatives from the Metropolitan Museum of Art, Manhattan College, the CUNY Journalism School, and New York University spoke.

The highlight was the presentation by Bonnie L. Fong and Krista White from Rutgers University, who talked about the survey they did of their graduate students and what they learned.

A good (and informative) time was had by all.

Next GSDG meeting: April 23rd at the Journalism School

The next meeting of the ACRL/NY Graduate Services Discussion Group will be:

Wednesday, April 23, 2014, 3-5 pm
CUNY Graduate School of Journalism
Room 442
219 West 40th Street
New York, NY 10018

The title of the discussion: Supporting Our Graduate Programs

This meeting of the GSDG begins with lightning talks from members about the services their libraries offer to graduate students. We also hear about the Rutgers University graduate survey. Join co-chairs Michael Handis and Scott Collard for discussion and snacks!

RSVP by April 20th to Michael Handis (mhandis@gc.cuny.edu)
or Scott Collard (scott.collard@nyu.edu).

NOTE: Registration is required for security purposes. You must bring a Photo ID to gain access to the building.

Meet and Greet @ Bobst Library

The GSDG’s meet and greet meeting was held at Bobst Library on December 12, 2013 from 4-6. It was a great success, in no small part to Scott Collard, the co-chair who led the discussion.

Scott was able to excite and tease out ideas for what the 13 attendees wanted to see in future meetings. Wine, cheese, soft drinks, and other snacks overflowed as attendees got into the party mood and got down to deciding exactly what the GSDG would do in the near future.


Next Meeting May 14 at the Bard Graduate Center

Save the date! The next GSDG meeting will take place at the Bard Graduate Center on May 14 at3pm

During this meeting we will discuss several reports that have been published on the research behavior of graduate students specifically and upper level researchers in general. As librarians who work with graduate students what can we learn from these recent reports and how can we structure our outreach, reference, and instruction services to reflect this new information.

Prior to the meeting be sure to read:

Researchers of Tomorrow: The research behavior of Generation Y doctoral students (a joint study commission by JISC and the British Library)

Other recent studies include:

Supporting the Changing Research Practices of Chemists (Ithaka S&R)

Supporting the Changing Research Practices of Historians (Ithaka S&R)

Transitioning to a Digital World: Art History, Its Research Centers, and Digital Scholarship (Kress Foundation and Roy Rosenweig Center)


This meeting is open to ACRL/NY members. If you are not a member of ACRL/NY join now!


RSVP to Amy Ballmer, aballmer@gc.cuny.edu

Met Publications Digitization Program panel, Jan 17

This may be of interest – nothing specifically to do with Graduate Services, but interesting nonetheless! Amy

Please join us on Thursday, January 17, 2013, at 3:30 pm for a program on the digitization of publications from The Metropolitan Museum of Art.


Two complementary digitization projects have already made more than 1,300 Metropolitan Museum of Art publications available online. In October 2012, the Museum launched MetPublications, a major online resource that offers in-depth access to the Museum’s renowned print and online publications, covering art, art history, archaeology, conservation, and collecting. Beginning with nearly 650 titles published from 1964 to the present, this new addition to the Met’s website is produced by the Editorial Department and the Department of Digital Media. Gwen Roginsky, Associate Publisher and General Manager, and Amy Liebster, Assistant Coordinator for Online Publications, will speak on this project, and will also discuss plans for Phase Two.


While Editorial tackled more recent titles, Watson Library focused on the earliest Museum publications, and has separately digitized an additional 700 publications, including all known publications from 1869-1923, along with a selection of later titles. Robyn Fleming and Dan Lipcan, Assistant Museum Librarians, will speak about this project and discuss Watson Library’s continuing effort to digitize all Metropolitan Museum publications through 1963.


Presentations will include discussion of practical matters such as selection of material, rights issues, and working with Google for the Editorial side of the project, and using CONTENTdm from the library side.


Location: The Metropolitan Museum of Art, Art Study Room in the Uris Education Wing on the south side of the museum. Please enter the museum by the ground floor doors at 81st Street, not the main stairs at 82nd, and take the long corridor out of Burke Hall. Buttons will be distributed at the door.  A reception will be held in the Reading Room of Watson Library following the presentations.


RSVP: Please reply by Monday, January 14, to  nancy.mandel@metmuseum.org with “Digital Publications” in the subject line. You can also RSVP on the ARLIS/NY website if a current member.

12/11 Meet ‘n Greet Summary

A group of sixteen librarians from academic, museum, and public libraries attended the Meet ‘n Greet and discussed a variety of topics including assessment, outreach, and space planning.

Ideas for the next GSDG meeting were also suggested:

  • Successful collaborations between librarians, students, professors
  • Survey tool show and tell
  • Tour of an innovative library space.

Stay tuned!

Grad Services Meet n Greet 12/11 4-6 p.m.

Are you a librarian for Graduate students? Are you interested in sharing and learning about programming and instruction ideas? If so, join the ACRL/NY Graduate Services Discussion Group for snacks and discussion on Tuesday, Dec. 11, 4-6 p.m. at the CUNY Graduate Center. It will be an open discussion, but topics will include:

  • Scholarly Communication and digital scholarship
  • MA vs PhD programming, outreach, and support
  • Graduate initiatives on a small and large scale
  • Planning for Spring Graduate Services Discussion Group program

This meeting is open to all – no need to be an ACRL/NY member. RSVP to Amy Ballmer, Co-Moderator, Graduate Services Discussion Group, aballmer@gc.cuny.edu



Providing Instructional Services: Four Case Studies

This upcoming event may be of interest to GSDG members:

Providing Instructional Services: Four Case Studies

Date: Friday, November 9, 2012

Time: 3:00 – 4:30 pm

Providing effective library instruction often relies on matching instructional methods and formats to specific groups of users with varying research needs.  This panel session will include speakers from four different institutions.  Each speaker will talk about how their instructional program addresses the distinctive needs of their respective constituencies.  They will address topics such as the different formats in which they provide instruction, how instruction is marketed at their institutions, and any instructional innovations they have attempted or implemented.

The panel presentations will be followed by a question and answer period where the audience will be invited to share their experiences and observations.

Location: The Metropolitan Museum of Art, Art Study Room in the Ruth and Harold D. Uris Center for Education on the south side of the museum.  Please enter the museum by the ground floor doors at 81st Street, not the main stairs at 82nd, and take the long corridor out of Burke Hall.  Buttons will be distributed at the door.

Reception: A reception will follow in the Thomas J. Watson Library.  We ask that you kindly check your coat and bag at the museum entrance before coming to the library.

RSVP: Please reply by November 2nd to nancy.mandel@metmuseum.org with “Providing Instructional Services” in the subject line.

—- About the speakers: —-

Scott Collard, Coordinator, Social Sciences Collections and Graduate Student Services; Librarian for Education and Linguistics, Bobst Library, New York University.  Scott coordinates the activities of the Social Sciences team and the Graduate Student Working Group.  This group implements cross-cutting instructional and research services for graduate student populations across NYU, deploys an outreach and communication plan for graduate students, and caretakes graduate student spaces and space planning in the library.

Caitlin Kilgallen, Associate Library Director, School of Visual Arts.  In addition to assisting the director in the overall management of the library, Caitlin supervises the head of reference services, two circulation managers, and the periodicals/reference librarian.  She is part of a team of three librarians tasked with teaching, outreach, communication and assessment of the library instruction program.  She is currently overseeing pilot programs involving e-reserves, library liaisons, and library instruction.

Barbara Rockenbach, Director of the Humanities and History Libraries, Columbia University Libraries.  Barbara works with a team of humanities librarians to support the research, learning and teaching needs of faculty, students and staff at Columbia.  As a part of this support, she is planning an expansion of a Digital Humanities Center to support emerging research trends with new tools and methods.

Deborah Vincelli, Electronic Resources and Instructional Services Librarian, Thomas J. Watson Library, The Metropolitan Museum of Art.  In addition to managing the acquisition of subscription e-resources, Deborah is a member of the Instructional Steering Committee, which oversees the library’s instructional programs.  She also participates in the Museum Research Staff Instruction Program, which provides training to the museum’s curatorial, conservation and research staff on the use of library resources.

Meeting and Tour of Research Commons at NYU’s Bobst Library

The Graduate Services Discussion Group (GSDG) of ACRL/NY is a forum for librarians who work with graduate student populations to discuss how to customize and do outreach to graduate students in all disciplines. Join co-chairs Michael Handis and Amy Ballmer for snacks and discussion about working with this special population followed by a tour of the new graduate student spaces at Bobst Library by the Graduate Services Librarian Scott Collard.

RSVP by February 6th to Michael Handis (mhandis@gc.cuny.edu)

or Amy Ballmer (aballmer@gc.cuny.edu).